GALA & SILENT AUCTION
GALA & SILENT AUCTION
Crockett Elementary PTO is bringing back the fundraiser gala on Saturday, April 6, 2024, at Kirksey Architecture 6909 Portwest Drive, 77024 for an evening with music and extravagant fun with your fellow Crockett community. Bid on amazing items donated by the local community including vacation houses, experiences, and more. Your donations and support allows us to continue to support Crockett Elementary students, teachers, and staff with all the benefits including beatification of the outdoor space, murals, basketball court/playground, and the garden area!
Fundraiser Roles & Sub-Committees
-Gala Chair- Maria Castillo & Amanda Farris: Oversees the entire Fundraiser Committee. Recruits volunteers, coordinates with PTA and school, plans the meetings, oversees the logistics leading up to event, and the day of the event.
-Auction- Liz Silva: Oversees the procurement, assembly, and storage of auction items from local businesses, Crockett Families, and grade levels. Coordinates the data entry into online software. Coordinates setting up the auction items at the event, and coordinates item pickup post-fundraiser. Ideally an organized and social person (or 2-3 people!).
Committee Members help solicit friends, families, and area businesses to procure auction items.
-Sponsorship / Underwriting- Maria Castillo (Chairperson): Secures larger monetary donations from local business and companies. Works out sponsorship levels consisting of advertising, naming rights, tickets to the event, reserved tables, etc.
Committee Members help solicit friends, families, and area businesses to procure event sponsorship.
-Decoration /Set-up- Camille Breaux - (Chairperson): Coordinates the fundraiser gala from conception to cleaning up. They book vendors/entertainment/staff, coordinate the venue layout, plan and execute the décor, and make it all come together.
Committee members help put together décor, set up for the event, and break down after the event.
-Socials- Dena Honeycutt: (Chairperson) Finds unique ideas and hosts for ticketed social events for Crockett families. Hosts include Crockett families, individuals, and Crockett staff. (Examples: Bowling with Teachers, Movie Night, 2nd Grade Pizza Party, Kinder Campout, Moms Game Night, Bingo Night, Bikes & Brews, etc.)
-Marketing- Jennifer Presas (Chairperson): Promotes the fundraiser to the Crockett community mainly via print and social media. Designs, writes, organizes, and secures production all the promotional material. Coordinates with entire team to gather information, VP of Communications, and school admin to promote.
Committee members help copywrite, edit, and promote the event.
-Food & Beverage: Solicits food and drinks from local restaurants and businesses, and coordinates logistics with them on the day of the event.
-Grade Level Baskets- open: Coordinates the six PTO Grade Level Reps’ auction baskets. Suggests unique theme ideas that perform well at the fundraiser and helps Grade Reps through building their basket via parent monetary and item donations (usually an Amazon Wish List). Works with Gala & Auction chairs.
-E-Commerce / Treasurer- Gladis Navarro/Amanda Pappas (Chairperson): Responsible for the online aspects of the auction - ticket sales, bids, close out, and final reports. Keeps track of the fundraiser spending and budget. Ideally an organized numbers person.
-Teacher Donations- Natalie Valero: Secure donations from teachers for items and different sign up parties, after auction ensure the hosts know their guests & follow through on the events
-Donor Recognition- Lisa Reyna (Chairperson): Thanking donors, ensure all are properly recognized on all print materials, social media etc.